Wednesday 19th April 2017
by Ken Walshe

Ken Walshe

Cloud and backup – when new rules apply

In previous posts we talked about the benefits of Office 365 and provided reasons to migrate. Some of these benefits are within the features Microsoft provides to protect against server failure, disk drive loss and computer room incident. These things have been inevitable – servers fail. However thanks to the level of protection Microsoft gives Office 365, the chances of these happening are now very remote.

But you can’t leave it at that. Organisations need to also implement their own security policies such as multi-factor authentication, mobile application management and password policies.

And it’s important to remember, users still have power – they can delete data, delete email and even delete document contents and save them empty. And you’ve lost the data without even knowing.

Office 365 is highly protected and has data recovery functions built in – but this is NOT backup.

Furthermore until you have tested your restore, you really don’t know how functional your backup is.

Historically, most people start with Office 365 for email and then grow in 2 ways:

  1. Start using Office 365 features that have always been there
  2. Add new Office 365 features as they become available

Service availability in this way is part of the brave new cloud world. Often IT teams can be caught unaware of the ongoing changes in their users habits as they don’t get into the nitty gritty of deploying services anymore.

Security, organisation more secureSo what is the answer?

  • One size does not fit all. The most important issue is that organisations understand the risks, agree what these risks are at senior level and communicate them to users.
  • Office 365 full backup solutions exist. Implement these and test your restore to ensure it is working properly.

Here are some further ways within Microsoft Exchange Online Office 365 to secure your email and help secure your business

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